Board Meeting 03/05/23
Notice:
Pursuant to A.R.S. § 38-431.02, notice is hereby given to the general public that the STEM Arizona Governing Body will hold their scheduled meetings online or at the Da Vinci Tree Academy located at 8055 E 22nd Street, Tucson, Arizona, Carver Building Classroom A. Persons with a disability may request a reasonable accommodation: such as a language interpreter, by contacting the Da Vinci Tree Academy Administrative Office at 520-372-4606. Act (29 CFR 35.106; Notice).
Copies of the meeting notices, agendas, and minutes can be found:
On this webpage below
At the Da Vinci Tree Academy, G.W. Carver Building front desk located at 8055 E 22nd Street, Tucson, AZ 85710.
At the Da Vinci Tree Academy, M. Curie Building entrance located at 1102 S Sherwood Village Drive, Tucson, AZ 85710.
Meeting notices and agendas will be available at least 24 hours prior to the Governing Body Meeting.
Governing Body Meetings will be scheduled and held on the weekend, typically on the first Sunday of each month at 10 AM.
Telephonic access to Governing Body meetings will be provided at the school.
When:
Meeting Will Be: Sunday, March 5th, 2023 @ 10AM Arizona Time
Meeting Notice Originally Posted: Friday, March 3rd, 2023 @ 11:53 PM Arizona Time
Location/Joining Info:
This meeting will be completely online. Log in by going to gotomeet.me/mroll2.
Purpose:
Conduct the regular business of STEM Arizona, the Non-Profit charter holder of Da Vinci Tree Academy.
Agenda:
Call to Order
Roll Call
3. Call to the Public
This is the time for the public to comment on issues within the Governing Boards jurisdiction. Speakers will be given one minute to share their comments. State statute prohibits the Governing Board from discussing an item that is not on the agenda and Governing Board members are not permitted to discuss or take legal action on matters raised during the call to the public, unless such matters are properly noticed for discussion and legal action. At the conclusion of each public comment, Arizona law only allows the Governing Board to respond to criticism, request that staff review a matter or request that a matter be added to a future agenda. The Public is discouraged from using this portion of the Agenda to make complaints against school personnel or persons connected with the Schools. Rather, the public is encouraged to use the Schools’ internal procedures for this purpose.
4. Financials
The Principal or member of Administrative Staff may give a regular review of the school’s dashboard, annual and year-to-date budgets, balance sheet, disbursements, and items related to internal controls. This should be done several times per year (typically after unaudited quarterly financials are processed) but is not required for every meeting.
5. Executive Report
The Principal or member of Administrative Staff may give a general report of school operations for the purpose of informing. However, pursuant to ARS 38-431.02(K) the Board may not propose, discuss, deliberate or take legal action on any matter in the summary unless the specific matter is properly noticed for legal action.
6. New Business
A. Voting to adopt previous meeting’s minutes.
B. Voting over possible update to Special Education Policies and Procedures created by outgoing SPED Director Diane Crenshaw and SPED Teacher and Junior Administrator Michael Payton.
C. Develop and adopt via vote policies to allow for visits, tours and observations of all classrooms by parents of enrolled pupils and parents who wish to enroll their children in the charter school unless a visit, tour or observation threatens the health and safety of pupils and staff.
D. Vote over possible granting of general authority giving Matt Roll the ability to sign for STEM Arizona with regards to financial matters. Before entering into any financial contract involving a monetary amount of $50,000 or more, in addition to consulting the school’s debtors per our mortgage contracts, Matt Roll would still have to get approval of the board prior to final contract signing.
E. Possible Voting Item: Mental health support for staff pertaining to emergency plans.
F. Possible Voting Item: Frequency of reviewing emergency plans with staff.
G. Update on Grant Opportunities
H. Possible Voting Item: Review Charter Board letter pertaining to the FY22 Financial Audit
The executive director, presiding officer, or a member of the Board may present a brief summary of current events. However, pursuant to ARS 38-431.02(K) the Board may not propose, discuss, deliberate or take legal action on any matter in the summary unless the specific matter is properly noticed for legal action.
8. Future Meeting Dates and Items for Future Agendas
The meeting will be held virtually using the same logon credentials as this meeting. The posting should be on our website.
9. Adjournment
The information above is posted on ADE’s website pursuant to A.R.S. §15-905(C) and is intended to satisfy Open Meeting Law requirements under A.R.S. §38-431.02 et seq.